Data Protection at Northumbria Police

The Data Protection Act 2018

Northumbria Police processes personal data (information about living people) by computer.

Obtaining Information

Right of Access

People have the right of access to personal data held about them. Should you wish to know what information Northumbria Police holds about you on local systems you should make an application through the procedure 'Subject Access' (Data Protection Act 2018).  Forms can be used and are available below.  It is not a requirement to complete this form, however it may make it easier to locate the information you want and enables you to maintain a record of your request.  If, in addition to any information held locally by Northumbria Police, you would also like to know what information is held on the Police National Computer about you please tick section 3 on this form.  If you are only seeking information that may be held on the Police National Computer about you please see the advice below (Police National Computer).  For further advice or clarification on this process please contact us directly.

By download from this site:

Data Protection Act Form (word document) > > >

By contacting:

In writing (DO NOT ATTEND THIS ADDRESS) Disclosure Section Northumbria Police 4th Floor Cobalt Business Exchange Cobalt Business Way Newcastle upon Tyne NE28 9NZ

Phone 101 (ext. 49442 or 49443)


Disclosure replies may take up to one month from the day your completed request and copies of ID are received by this office.

Subject Access Requests can be sent by post to the above address and must be accompanied by copies of two forms of identification:

A copy of identification document, eg birth certificate, current passport.

A copy of proof of address - Recent (issued in the last six months) utility bill, medical card or British driving licence - DO NOT SEND ORIGINAL DOCUMENTS, copies will not be returned

No fee is applicable for this service, however a reasonable fee can be charged when a request is classed as unfounded, excessive or repetitive.

A copy of the subject access form is available in two formats.  You can print this out and send it to the Disclosure Section at the address on the form, along with copies of your identification and the fee.

Police National Computer

Should you wish to know what information is held about you on the Police National Computer you will need to apply to the ACRO Criminal Records Office.  The below link contains all instructions on how to apply. ACRO can be contacted on 02380479920 or email  This service is NOT carried out by Northumbria Police.

Police Certificates

Anyone needing a Police Certificate to apply for emigration,visas, work permits or residency in Australia, Canada, New Zealand, South Africa and the United States should download the application form for an ACPO Police Certificate from the ACRO website.

Please note: This certificate is processed entirely by the ACPO Criminal Records Office (ACRO) and all submissions and enquiries should be made to ACRO. through the following routes:

Telephone: 02380479920 (during their office opening hours of 08:30 - 16:30, Monday to Friday)


In writing to:
ACRO PO Box 481 Fareham PO14 9FS

Please do not return the ACRO Police Certificate application form to Northumbria Police.

If you require a disclosure for employment purposes, and you live in England, Scotland or Wales, please contact the following for assistance:

England and Wales: Disclosure and Barring Service (DBS)

Scotland: Disclosure Scotland 

Northern Ireland: AccessNI via their website


Early deletion of Biometric Information from National Police Systems

Under legislation, you may apply in certain circumstances to have your fingerprints and DNA profiles deleted from national police systems, namely the National Fingerprint Database (IDENT1) and the National DNA Database (NDNAD).

Under the Protection of Freedoms Act 2012 (which amended the Police and Criminal Evidence Act 1984, known as PACE) police in England and Wales are able to indefinitely retain your biometric information if you have been convicted of an offence. Biometric information is defined as fingerprints and DNA profiles.

Equally the legislation identifies a number of situations whereby your biometric information will be immediately deleted from national police systems if you were not convicted of a recordable offence, provided specific time constraints and other criteria are satisfied.

Information concerning the 'Early Deletion Process' can be accessed on the ACPO Criminal Records Office website at: