Disclosure Details

Clares Law - 985/16

Dated: 29 Sep 2016

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')

Thank you for your e mail dated 9 September  2016 in which you made a request for access to certain information which may be held by Northumbria Police. 

As you may be aware the purpose of the Act is to allow a general right of access to information held at the time of a request, by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked:

Since the inception of "Clare's Law," please provide the following information: 

1. The total number of Disclosure Requests by Calendar Year (up to and including 31 August 2016,) by: 

Gender,

Age,

Ethnic Origin. 

 

We have now had the opportunity to fully consider your request and I provide a response for your attention.

Following receipt of your request, searches were conducted with the Safeguarding Department of Northumbria Police. I can confirm that the information you have requested is held in part by Northumbria Police however cannot be disclosed for the following reasons.

The information requested is not held in a format that allows its extraction within the permitted time constraints of the Act.

For the time period requested there have been 803 such requests.  To provide the data regarding gender, age and ethnicity, if held (as these are not mandatory fields nor are they searchable by any other method than a  manual review) would require each of those submissions to be viewed. Even at a conservative estimate of 5 minutes per record, which we have considered as reasonable,  we have estimated that to extract this information, if held, would take over 66 hours, therefore Section 12(1) of the Freedom of Information Act would apply.  This section does not oblige a public authority to comply with a request for information if the authority estimated that the cost of complying with the request would exceed the appropriate limit of 18 hours, equating to £450.00 

You should consider this to be a refusal notice under Section 17 of the Act for that part of your request.

When applying Section 12 exemption our duty to assist under Section 16 of the Act would normally entail that we contact you to determine whether it is possible to refine the scope of your request to bring it within the cost limits.  However, from the information we have outlined above I see no reasonable way in which we can do so.

Although excess cost removes Northumbria Police's obligations under the Freedom of Information Act 2000, as a gesture of goodwill I have supplied information below, relative to your request, retrieved or available before it was realised that the fees limit would be exceeded.  I trust this is helpful, but it does not affect our legal right to rely on the fees regulations for the remainder of your request. 

Number of disclosure requests by calendar years are as follows:

1.

Between 01/04/14 and 31/12/14     254 requests made

Between 01/01/15 and 31/12/15     303 requests made

Between 01/01/16 and 31/08/16     246 requests made

 

Due to the different methods of recording information across 43 forces, a specific response from one constabulary should not be seen as an indication of what information could be supplied (within cost) by another.  Systems used for recording these figures are not generic, nor are the procedures used locally in capturing the data.  For this reason responses between forces may differ, and should not be used for comparative purposes.

The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police.  Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation.  In particular, you must not re-use this information for any commercial purpose.