Disclosure Details

MARAC referrals - 1033/14

Dated: 06 Jan 2015

Date of request:      10/12/14

Date of response:    02/01/15

Provision of informati11 held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')(FOIA)

Thank you for your email dated 10 December  2014 in which you made a request for access to certain information which may be held by Northumbria Police.

As you may be aware the purpose of the Act is to allow a general right of access to information held by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked: 

I would like you to provide me with the following information under the Freedom of Information Act 2000:

1. How many victims of domestic violence were referred to Multi-Agency Risk Assessment Conference in Northumberland unitary authority in 2013?
2. How many Polish victims of domestic violence were referred to Multi-Agency Risk Assessment Conference in Northumberland unitary authority in 2013?                                                                                             

In response:

Following receipt of your request, searches were conducted with the Crime Department of Northumbria Police. I can confirm that the information you have requested is held in part by Northumbria Police, however cannot be disclosed for the following reasons.

The information requested,particularly with regards to point 2 of your request, is not held in an easily retrievable format, if held at all.
We are taking it that by 'Northumberland unitary authority' that you mean Northumbria Police force area, therefore I can advise that the forcewide figure for part one of your query is 2681. 
To then establish how many, if any, of those referred were Polish would entail a manual view of each of those 2681 records.  Even at a conservative estimate of 5 minutes per record, which we have considered as a reasonable minimum ,  we have estimated that to locate and extract this information would take over 233 hours, therefore Section 12(1) of the Freedom of Information Act would apply.  This section does not oblige a public authority to comply with a request for information if the authority estimated that the cost of complying with the request would exceed the appropriate limit of 18 hours, equating to £450.00

You should consider this to be a refusal notice under Section 17 of the Act for that part of your request.

When applying Section 12 exemption our duty to assist under Section 16 of the Act would normally entail that we contact you to determine whether it is possible to refine the scope of that part of your request to bring it within the cost limits.  However, from the information we have outlined above I see no reasonable way in which we can give an accurate response within the prescribed time limit.

Due to the different methods of recording information across 43 forces, a specific response from one constabulary should not be seen as an indication of what information could be supplied (within cost) by another.  Systems used for recording these figures are not generic, nor are the procedures used locally in capturing the data.  For this reason responses between forces may differ, and should not be used for comparative purposes.

The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police.  Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation.  In particular, you must not re-use this information for any commercial purpose.

How to complain

If you are unhappy with our decision or do not consider that we have handled your request properly and we are unable to resolve this issue informally, you are entitled to make a formal complaint to us under our complaints procedure which can be found at: http://www.northumbria.police.uk/foi/disclosurelog/foicomprights.asp

If you are still unhappy after we have investigated your complaint and reported to you the outcome, you may complain directly to the Information Commissioner’s Office and request that they investigate to ascertain whether we have dealt with your request in accordance with the Act.


FOI Complaint Rights Procedure_tcm4-67103