Disclosure Details

Pocketbook - 619/13

Dated: 22 Aug 2013

Date of request:     08/08/2013

Date of response:   22/08/2013

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')(FOIA)

Thank you for your email dated 8 August 2013 in which you made a request for access to certain information which may be held by Northumbria Police.

As you may be aware the purpose of the Act is to allow a general right of access to information held by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked: 

I am writing in relation to the notebooks used by constables to record information on a daily basis, usually known as their pocketbook;

Would you please provide the following information;

  1. Any guidance provided to officers as to how these books should be used i.e user guide

  2. Information on whether your force utilises a 'time/date' stamp machine known in the Metropolitan Police area as a 'ATR' (automatic Time recorder) [in simple terms this device, located in custody suite areas, places a time date stamp on the bottom of the officers notes, thereby authenticating the time and date the notes were completed]

  3. If you do not operate such a procedure, please inform me how your force ensures the authenticity of these important notes.

In response:

We have now had the opportunity to fully consider your request and I provide a response for your attention.

Following receipt of your request, searches were conducted with the HR Department  of Northumbria Police. I can confirm that the information you have requested is held by Northumbria Police.

I have today decided to disclose the located information to you as follows.

  1. See below attached. 

  2. Northumbria Police do not use a time/date stamp machine as described above.

  3. See above attachment.  I can also advise that lessons covering this subject also ensure that students are taught that all entries must be dated, timed and signed by the maker - there can be no gaps between pages, or pages removed - and any errors must be crossed through with a single line, and initialled.

The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police.  Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation.  In particular, you must not re-use this information for any commercial purpose.

How to complain

If you are unhappy with our decision or do not consider that we have handled your request properly and we are unable to resolve this issue informally, you are entitled to make a formal complaint to us under our complaints procedure which can be found at: http://www.northumbria.police.uk/foi/disclosurelog/foicomprights.asp

If you are still unhappy after we have investigated your complaint and reported to you the outcome, you may complain directly to the Information Commissioner’s Office and request that they investigate to ascertain whether we have dealt with your request in accordance with the Act.


FOI Complaint Rights Procedure_tcm4-67103
FOI 619-13_tcm4-82522