Disclosure Details

Subject Access Requests - 404/12

Dated: 31 Jul 2015

Date of request:   04/05/2012

Date of response:   14/05/2012

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')(FOIA)

Thank you for your email dated 4 May 2012 in which you made a request for access to certain information which may be held by Northumbria Police.

As you may be aware the purpose of the Act is to allow a general right of access to information held by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked: 

Please could you provide the following information regarding the number of Subject Access Requests you have and are currently processing?

  1. What are the annual number of SARs you process for the last three financial years (2009/10, 2010/11, 2011/12)?

  2. What are the annual totals (number of SARs) processed that were responded to beyond the 40 calendar day deadline?

  3. In the last financial year (2011/12), what is the average number of days you have taken to prepare your response to an SAR (within the 40 calendar day deadline)?

  4. In the last financial year (2011/12), what is the average number of days you have taken to complete the SAR response cycle e.g. from receipt of first SAR to conclusion of the enquiry?

  5. In the last financial year (2011/12), what was the duration of the longest response to a single SAR (within the 40 calendar day deadline)?

  6. In the last financial year (2011/12), what was the duration of the longest completion time for a single SAR e.g. from receipt of first SAR to conclusion of the enquiry?

  7. What is the total number of current SARs you are processing?

  8. Of the total number currently being processed, what is the number that is outside the 40 calendar day deadline?

  9. How many full-time equivalent staff are processing SAR requests?

  10. What is the nature of the requests?

In response:

We have now had the opportunity to fully consider your request and I provide a response for your attention.

Following receipt of your request, searches were conducted with the Disclosure Section of Northumbria Police.  I can confirm that the information you have requested is held, in part, by Northumbria Police however can not be disclosed for the following reasons.

This information is not held centrally nor in an easily retrievable format.  To provide information which meets the criteria of your request, particularly at questions 2,5 & 6 would entail a member of staff manually searching in excess of 3800 records.  Even at a conservative estimate of 3 minutes per record, which we have considered as reasonable,  we have estimated that to extract  information for question 2 alone would take over 190 hours, therefore Section 12 of the Freedom of Information Act would apply.  This section does not oblige a public authority to comply with a request for information if the authority estimated that the cost of complying with the request would exceed the appropriate limit of 18 hours, equating to £450.00.

You should consider this to be a refusal notice under Section 17 of the Act for your request.

As parts of your request would exceed the prescribed limit, as defined by the Act, there is no requirement for Northumbria Police to provide a response to the remaining parts of your request.  However, in order to provide you with some assistance, under Section 16 of the Freedom of Information Act 2000, an initial assessment of the information that may be provided within the time constraints would be questions 1, 8 & 9. 

You may wish to define and resubmit your request accordingly.

I can advise that information regarding questions 3, 4, 7 &  10 is not held as it is not recorded.

You may be interested to know that Northumbria Police routinely publish information that has been disclosed by Northumbria Police in response to requests made under the Freedom of Information Act 2000 via the Disclosure Log.  The aim of the Disclosure Log is to promote openness and transparency by voluntarily placing information into the public arena.

Whilst it is not possible to publish all responses we will endeavour to publish those where we feel that the information disclosed is in the public interest.  The Disclosure Log will be updated once responses have been sent to the requester.  I have provided the relevant link below:-


The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police.  Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation.  In particular, you must not re-use this information for any commercial purpose.

How to complain

If you are unhappy with our decision or do not consider that we have handled your request properly and we are unable to resolve this issue informally, you are entitled to make a formal complaint to us underour complaints procedure which can be found at:http://www.northumbria.police.uk/foi/disclosurelog/foicomprights.asp

If you are still unhappy after we have investigated your complaint and reported to you the outcome, you may complain directly to the Information Commissioner’s Office and request that they investigate to ascertain whether we have dealt with your request in accordance with the Act. 


FOI Complaint Rights Procedure_tcm4-28029